procure to pay что это такое

Что нужно знать о p2p-платежах и их будущем в России

Популярность p2p растет

p2p-платежи (от англ. Peer-to-Peer — от человека человеку) — самый простой способ отправки денег от одного физического лица другому. Такие транзакции можно использовать для чего угодно: оплатить аренду, разделить счет в ресторане между друзьями и т.п. Эти платежи позволяют переводить деньги с помощью мобильных банковских приложений между двумя сторонами с использованием их дебетовых, кредитных карт или индивидуальных банковских счетов.

Развитие p2p-платежей происходит из-за повсеместного перехода на безналичный расчет. Поэтому расчетами с карты на карту начали активно пользоваться представители микро- и малого бизнеса. Даже на рынке, где у продавца нет терминала, чтобы принять оплату с помощью банковской карты, у покупателя теперь есть возможность перевести деньги напрямую на карту продавца или владельца бизнеса. В этом случае p2p-переводы используют как псевдоэквайринг.

Но в сфере услуг p2p-платежи играют действительно важную роль и для бизнеса. На них стоит обратить внимание владельцам ресторанов, салонов красоты, барбершопов, сервисов по доставке еды.

Эти транзакции можно использовать для сбора чаевых, за счет чего сотрудники: а) получают больше денег; б) станут более лояльными.

Аналитики отмечают, что бизнес в целом продолжает уходить от наличных расчетов. Например, по данным Сбербанка и «Платформы ОФД», в 2019 году доля безналичной оплаты в ресторанах достигла 69%.

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SAP Procure to Pay Process(P2P)Different Scenarios-Part-1

In this document, I would like to explain the different scenarios in the procurement process. The procurement process starts from purchase requisition and ends with payment to the vendor. Hence this process is popular with the word ‘P2P’ Process. It deals with procuring materials, services, different contracts associated with procurement. I have explained few popular scenarios in this blog post. It is a 3-way matching rule (PO-GR-IV). We will understand the master data activities like a material master, purchase Info record, source list, and transaction activities like Purchase Requisition, Purchase Order, Goods Receipt, and Invoice Posting.

Purchase Requisition: (T-Code- ME51N)

Purchase Requisition is raised by the stores department to the Purchase department internally.

Generally, In the organization, the production department team checks with the store’s department team for the required stock/materials. If the stock is available in the warehouse, then the store’s department will send the stock to the production department. If the stock is not available in the warehouse, then the store’s department will raise the purchase requisition to the purchasing department. Here there’s no accounting document. The store’s department simply enters the required material and quantity in the purchase requisition.

Purchase Order: (T-Code- ME21N)

The Purchasing department will negotiate the required materials/services with the external vendors, and they will finalize the vendor. The purchase order will be raised by Purchasing Department to the vendor with the agreed price, materials/services, quantity, delivery terms, and payment terms. This kind of information we can find in the Purchase order. If there is any release process (Approval Process) for a Purchase order, we need to get the approvals first before issuing PO to the vendor. We have different types of PO Processes like Standard(Stock) PO, Service PO, Capex PO (Capital expenditure Purchase order), Opex PO (Operational expenditure purchase order), Consumption PO, Scheduled agreement, and Stock Transport (STO)Purchase orders. There’s no accounting document at the time of PO creation.

Goods Receipt: (T-Code- MIGO)

The warehouse department receives the goods from the vendor as per delivery terms. Warehouse department enters Goods Receipt against the Purchase Order in the SAP system. They simply verify the stock and enter the delivered quantity while posting Goods Receipt. In this process, the system will generate two documents – Material document in MM and accounting document in FI.

Accounting Entry for MIGO

Accounting Entry for MIGO Services Entry: (T-Code- ML81N)

Companies not only procure the materials but also procure different kinds of services from the vendor. We may take services for cleaning or services for IT support/implementation service (ex: SAP implementation). The respective manager department will verify whether the services received or not. It may be measured thru the number of hours (ex: timesheet) or persons worked. The services will be tracked thru the service entry sheet and there is no accounting entry just for creating service entry. The service entry should be released to generate an accounting document. In this process, the system will generate two documents – A service document in MM and an accounting document in FI.

Accounting Entry for MIGO

Invoice Receipt: (T-Code- MIRO)

The accounting Payable team receives the invoices from the vendor. At this stage, a “3-way check will be performed by the standard system automatically. The invoices will be verified automatically against Purchase Order and the Goods Receipt document for the correct price and quantity. It is common practice that the invoice will be blocked for payment as soon as it posted. In this process, the system will generate two documents – The material document in MM and the accounting document in FI. Once the invoice is approved/released and the treasury department will process the payment.

Accounting Entry for MIRO

Vendor Payment- F-53/F110

Based on the due date of the invoice, the invoices will be released for payment. The treasury department will make the payment. They use F-53 / F110 (Manual/Automatic) for outgoing payment. In this process, the system will generate one accounting document in FI.

In this Blog Post, I will show you 10 important Scenarios in Procure to Pay (P2P) Process. The below table gives a high-level overview of different scenarios.

Note: The below 10 scenarios screen shot will be best visible in the desktop version.

In this blog post, I am going to explain the first two scenarios in the above list. First One is “Standard PO” and the second one is “Capex PO” (Capital Expenditure PO). I will post the remaining scenarios in my future blog posts.

1. Standard (Stock) Purchase Order Process

In this process, I am going to show how to create an inventory purchase order. It means companies buy the stock in bulk and will use it internally whenever required.

1.1 Purchaser Order Creation- T-Code-ME21/ME21N

Click on enter and save.

1.2 Goods Receipt – MIGO

Enter the purchase order number and click on enter.

Enter the Quantity in Delivery Note. If everything is ok. Click on Item Ok check box and Save

If you want to verify the receipt of the goods, select the Display option. It shows Goods Receipt Document.

1.3 Invoice Receipt – MIRO

Enter the Invoice Date, Reference, and PO number then click enter

If you want to see the accounting entries before save, click on simulate and check accounting entries.

If everything is looking good, then click on the post.

If you want to view Accounting Documents, From the Menu – Invoice Document- Display

Click on Follow-on- Documents and Double click on the accounting document

1.4 Verify Material/Stock Report – MB5B

Enter the Material, Plant, and company code details and execute.

1.5 Goods Issue for Consumption – MB1A

Let’s say, we have procured stock. Now the production department requested some material in the manufacturing process or some other purpose. Then we need to issue material internally. The material will be moved from the warehouse department to the production department.

The system will generate an accounting document.

1.6 Material Report – MB5B

It shows the consumption information.

1.7 Payment-F-53/F110

2. Capex (Capital Expenditure) Purchase Order Process

In this process, I am going to show how to create an Asset purchase order. I have created an asset in the SAP system well in advance using transaction code-AS01. It is also possible to create an asset during the purchase order creation.

2.1 Purchase Order Creation (ME21N)

You should enter account assignment category-A while creating Capex PO and select the PO document type – Capex PO.

Enter the Vendor number against the Asset PO/Standard PO then click on enter. Enter Purchase org, Purchase. Group, and Company code information in the header part.

At the line item level there you need to select the Account assignment – ‘A’ (Asset related) enter short text, quantity, delivery terms, plant, and storage location.

Please choose the Asset under the account assignment tab if you have already created it through AS01 otherwise you can create from here. (There is an Asset creation option under there) then Save it.

Note: If you want, you can create the Asset on the same screen. But here I am not creating, because I have created the Asset using (T-Code-AS01)

The system has been generated the below PO Document.

Display the PO Document: T-Code-ME23N

2.2 Goods Receipt (MIGO)

Click on enter, enter the quantity in the delivery note and click on the ‘Item ok’ check box and save.

The system has generated the material Document. The System doesn’t generate the FI/Accounting document during this process. It will generate only an MM document. You can see the below screens for more information.

Display GRN Document:

In the same screen, Under Goods Receipt select Display.

Click on FI Documents

2.3 Invoice Posting (MIRO)

Click on simulate, then you can see the document in simulation view. if everything is good, just post it.

System generated an invoice document.

Go to the Menu- Invoice document- Display. you can able to see the IV document.

Click on follow-on-documents

The system has been generated the below documents.

Double click on the respected document to see the accounting entry.

FI-Document

Asset Transaction to see the asset document.

FBL1N Report:

2.4 Payment to Vendor (F-53/F110)

The treasury department will make the payment. They use F-53 / F110 (Manual/Automatic) for outgoing payment.

Conclusion:

We have now understood the different scenarios in the P2P process and detailed information about the Standard PO and Capex PO process. The process is applicable not only for the ECC system but also for the S4HANA system. In the case of the S4HANA system, we will use respective Fiori Apps without remembering transaction codes. I hope this blog post will help someone. I will update other scenarios in future blog posts.

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Назад к SupplierLINK

Компания Kimberly-Clark стремится предлагает поставщикам по всему миру простой и стандартизированный порядок обработки операций. Мы ценим отношения с поставщиками и хотим, чтобы им было легко вести с нами дела.

Отдел закупок компании Kimberly-Clark использует единую стратегию закупок и категоризации для эффективного осуществления закупок и получения конкурентных преимуществ на рынке.

Процесс Procure-to-Pay начинается с заказчиков на наших предприятиях и в офисах, релизуется через одобрение заказа на закупку и отправку заказа поставщикам. После выполнения заказа на закупку компания Kimberly-Clark проверяет счет и, получив действительный счет-фактуру, своевременно производит оплату.

Заказы на покупку

Использование заказов на покупку — стандартная политика компании Kimberly-Clark и способ сообщить о намерении в отношении закупки материалов и услуг. Для выполнения своих обязательств по закупке мы предоставляем поставщикам следующие требования в отношении заказов на покупку.

Портал для поставщиков P2P позволяет обмениваться электронными заказами на закупку, подтверждениями заказов на закупку (POA), предварительными уведомлениями об отправке (ASN) и счетами, а также дает возможность круглосуточно и без выходных просматривать статус платежей в защищенной зоне портала.

Наши требования к заказам на закупку позволили упростить процесс оплаты услуг поставщиков:

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procure to pay (P2P)

Procure to pay is the process of requisitioning, purchasing, receiving, paying for and accounting for goods and services. It gets its name from the ordered sequence of procurement and financial processes, starting with the first steps of procuring a good or service to the final steps involved in paying for it.

It is a process, not a technology, though there is software expressly designed to handle the entire procure to pay process or components of it, such as invoicing, or related processes, such as inventory management and financial accounting.

Procure to pay is often abbreviated as P2P, but it shouldn’t be confused with, for example, peer-to-peer networking technology, which is also called P2P. Procure to pay is also sometimes called purchase to pay.

In practice, most organizations have many additional steps in each major phase of procure to pay. Procurement might require the use of an approved catalog of products or involve the issuance of a request for quotation (RFQ). Managerial approval is typically required at key decision points, such as before a PO is sent to a supplier or before payment is approved. There are often processes to inspect received goods, acknowledging their acceptance and entering them into inventory.

Considering the complexity of the procure to pay process in most companies, it’s not surprising that some software vendors have attempted to develop what they claim are end-to-end suites that automate and integrate each step. However, the reality is procure to pay began as a mostly manual process conducted on paper, with components of it being gradually computerized in recent decades.

ERP core financials, including accounts payable and general ledger functions, handle the invoicing, payment and accounting stages. Some ERP vendors claim to have integrated the procure to pay process across their various modules.

Numerous vendors specialize in one of these ERP business processes and support at least parts of the procure to pay workflow. Vendors of e-sourcing and procurement software, such as SAP Ariba and Coupa Software, have significant procure to pay features. A few niche players, among them Basware, BirchStreet Systems, GEP, Jaggaer, Verian and Zycus, claim to automate the entire process.

One of the biggest benefits of integrated procure to pay suites is their ability to consolidate data, enabling a process called spend management that executives can use to get more control over expenses.

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Procure-to-pay process: a definition, solutions, & best practices

For most growing companies, procurement has long been and remains a thorny issue. Despite the best intentions and smart people involved, this process still leads to misunderstandings, paperwork, and stress.

It’s no surprise, then, that new methodology and technology has appeared to simplify key steps.

We’ve written about the differences between procurement and purchasing and our favorite procurement tools in the past. There are also purchasing cards, a powerful weapon to make all of this easier.

In this post, we’re going to explore the procure-to-pay process in more detail. This systematic approach to procurement should be a priority. So let’s get into it!

What is the procure-to-pay process?

Procure-to-pay is the specific process used by businesses for effective procurement. It involves integrating accounts payable and purchasing software to easily manage each step of the procurement process.

At its most simple, procure-to-pay requires four key steps, each of them tracked and transparent for users:

We’ll see shortly a flowchart that separates key points in more detail, and places them in chronological order.

Key procurement terms

As with all things business, the procure-to-pay process has its own terminology. While many of these terms are fairly common, they have their own meaning in the procurement context.

These terms are also loosely in order of the classic procure-to-pay timeline. But to make visualization easier, let’s look at a simple illustration.

Procure-to-pay process flow chart

The team at Frevvo have put together this relatively straightforward procure-to-pay flow chart:

Of course, “relatively straightforward” still involves nine distinct steps. That’s nine areas with the potential to create hold-ups and administrative tension.

Luckily, there are good tools that can take away some of these issues.

Procure-to-pay solutions

The key to a good procure-to-pay strategy is of course good technology. The goal is to have as many touch points automated as possible, and to save on administration.

Here are a few highly regarded procure-to-pay solutions.

SAP Ariba

For larger businesses wanting to maintain good vendor relationships, Ariba is ideal for invoicing. As the makers themselves explain, “You need technology that makes trading partner collaboration easier and more efficient. Because in a volatile global marketplace where businesses rise and fall every day, sustainable competitive advantage requires strong, mutually beneficial relationships.”

The platform lets you share your procurement process with suppliers themselves. Vendors submit invoices directly to Ariba, so you don’t have to manually them. Ariba also incorporates purchase orders, so you have a clear trail from PO, to agreement, to invoice, to payment.

Spendesk

Spendesk brings the advantage of dealing with procurement as part of your overall spend and expense management strategy. Team members submit invoices electronically, managers approve, and finance processes them for payment all in one system.

The key benefit is that this is the same system your teams already use to make debit card payments and submit expense claims. So they don’t have to learn new workflows or memorize different passwords.

This also means that all your operational spending lives in one place, and finance teams can check spend in a moment. Whether it’s Amazon purchases, supplier invoices, or card payments in the field, you always know what’s being spent.

Xelix

As the video above shows, Xelix kicks in after payments have been approved, but before they actually occur. It’s like a final sanity check before the money leaves your account and any real issues become a big deal to fix.

Because it analyzes every payment, Xelix also provides data and procurement insights. These can be hard to extract from larger ERP platforms, and many users report an easier time monitoring payment trends with Xelix.

Procure-to-pay best practices

Because the procurement process can be so complex, here are a few tips and best practices from those who know it best.

In most companies, purchases aren’t isolated incidents. You likely use the same vendors time and time again to supply vital business goods and services. And it’s always in your best interests to keep them happy.

“Every organization has a number of suppliers who deliver essential products, provide specialty services, perform regular maintenance, and complete one-time urgent repairs. Although calling a specific vendor to order a merchandise or repair a faulty machine sounds simple, the task of qualifying and managing a supplier is anything but.

“An organization can improve supplier engagement by:

Happy suppliers can mean better service, smooth communication, and even discounts along the way.

Obviously the price of a good will be a key determinant of whether or not you eventually make the purchase. But there’s the ticket price, and then there’s the benefits it will bring when all’s said and done.

“The price of an ingredient from supplier X may be the lowest you can possibly get, but if it requires more man-handling or storage than more ‘expensive’ alternatives, it may not prove to be the low-cost solution you need.

In other words, make purchasing decisions based on the total value you’ll receive in the end, and not just on the cost today.

Purchasing departments rely on other teams for clear purchase orders and efficient execution. So it’s in their best interests to make the process clear and enjoyable for everyone involved.

At the very least, you want to ensure that all teams understand your processes and the rationale behind them. Which starts at the top.

“Change is hard for people, and the only way your deployment of e-Procurement is going to be a success is if you are promoting its use throughout the company. Senior leaders in your business and influencers in your teams should be recruited to promote the benefits of the e-Procurement system.

“If leaders and influencers are on board with the new system, the rest of the company will start to use it.”

Enlist internal ambassadors to help bring the rest of the team along. And if they’re higher-ups in the business, even better.

“A transparent procurement process ensures that all the team members, as well as the qualified suppliers, have access to procurement methods, evaluation criteria, technical specifications, etc.”

“Six benefits of procurement transparency:

This is a particular message to procurement and finance teams themselves. You have a difficult and technical job, and can often end up constantly playing the bad cop. But if you’re able to reframe your work to provide the maximum value to those around you, you get more buy-in and have healthier working relationships.

“For procurement to really add value the focus needs to be on tackling what matters to your organization the most. Typically, the organization’s goals include improving financial considerations (savings costs, improving cash flow, enforcing compliance), improving quality (delivering a reliable service, consistent quality of goods) and improving efficiency by utilising resources effectively.

Add invoice automation for a smooth procurement process

Serious procurement tools can be wonderful for larger organisations. But they can also be difficult to install and require good internal training. If you’re at this point, just make sure that the efficiency gains will be worth it. And of course, check the reviews.

If you’re not yet ready for the all-encompassing enterprise solution, there are still smaller steps you can take. In particular, adding automation into what is currently a very manual process.

Every step is tracked, and everyone can check the status at any time. The best part: you remove all those small, back-and-forth emails and “check-ins.” These add stress, and definitely don’t add value for anyone.

Learn more about Spendesk’s invoice automation, and talk to the team to see it in action.

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