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Relinking offline media
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When an imported clip is moved, renamed, or deleted outside Premiere Pro, the clip becomes an offline clip. Offline clips are represented by the ‘Offline Item’ icon in the project panel, and “Media Offline” appears in the timeline sequence, Program Monitor, and elsewhere as follows:
Premiere Pro helps you locate and relink offline media by using the Link Media and Locate File dialog boxes. When you open a project containing offline media, the Link Media workflow lets you locate and relink the offline media, bringing them back online for use in your project.
For more information on offline files, see Working with offline clips.
Locating and linking offline files
When you open a project with missing media files, the Link Media dialog box gives you visibility into files that have broken links and helps you locate and link your files quickly.
The Link Media dialog box displays the clip name used in the project, as well as the linked filename of the media. The Link Media dialog box also displays the complete path of folders that stored the offline media.
For example, when you import a clip into a project for the first time, the clip uses the media filename by default. Later, even if you rename the clip, Premiere Pro can help you locate the clip even if the media file is offline. Depending on how you want to handle the offline files, you can specify the required search criteria and Match File properties.
Match File Properties
The combination of Match File Properties that you select should uniquely identify each media file from the set of files being relinked.
Relink offline media automatically
Premiere Pro automatically finds and links offline media where possible. In the Link Media dialog box, the Relink Others Automatically option is selected by default.
Premiere Pro tries to relink the offline media with as little user-input as possible. If Premiere Pro can automatically relink all missing files when opening the project, you do not see the Link Media dialog box.
The Align Timecode option is also checked by default to align the media file’s source timecode to the clip being linked.
If you don’t want to link all of your media, do one of the following:
At any point later, you can open the Link Media dialog box and relink the offline clips in your project by doing one of the following:
Manually locate and relink offline media
You can manually find and reconnect the media that Premiere Pro is unable to automatically relink. To do so, in the Link Media dialog box, click the Locate button.
The Locate File dialog opens with the closest existing directory showing up to three levels. If no exact match is found, the directory is displayed considering where the file should have been, or the same directory location as the previous session.
The Locate File dialog displays the file directory listing using the Media Browser user interface by default.
If you want to locate the files using your computer’s file browser, deselect Use Media Browser To Locate Files in the Link Media dialog box.
You can manually search for a file within the Locate File dialog by clicking Search. Looking at the Last Path can help you locate the exact missing file easily and quickly.
You can edit the Path field. If necessary, you can copy the full path or a segment of the path from the Last Path string, and paste it into the Path field. This option is especially useful to quickly help locate the path to the missing file.
Premiere Pro CC: Relink Missing Media
Sigh… Just when you thought your project was ready to output, you get that dreaded red screen indicating your media is AWOL. It isn’t enough that it blares that your media is missing, it does so in eight languages.
Media goes missing for three principle reasons:
If you deleted the file, well, ah, you’re screwed. You’re gonna need to recapture it from a backup. (You did remember to make backups, didn’t you?)
But, let’s assume that you simply renamed or moved something. In which case, Premiere Pro has a way to reconnect your project to your media. It’s called: Link Media. As you saw from the red screen above, Premiere is not shy about letting you know that media has gone missing. But there are other indicators, as well.
Here, in the Timeline, clips linked to missing media have a red cast.
And, in the Project pane, clips linked to missing media have a question mark in their file icon.
To relink media, select the missing media in either the Timeline or the Project pane. Then do one of the following:
This opens the Link Media window, with a list of the selected missing media. The top half of this window lists all the clips that are missing, along with the path name to where they used to be. In this example, the media is on a drive called “Active Production” that is not mounted to the desktop.
The lower portion of this window allows you to select how you want files to be matched and how you want to find them. (In almost all cases, I like the default settings for this window.)
NOTE: An option I like a lot is “Relink others automatically.” This means that if ten files are missing in the same folder, or in nearby folders, when you find one file, Premiere will automatically find the rest of the missing media that is stored in a similar location.
The four buttons at the bottom allow you to indicate to Premiere whether you want to ignore all missing media (Offline All), ignore just the selected file (Offline), find the missing file (Locate), or give the entire situation up as hopeless and exit back to Premiere (Cancel).
In this example, we are not going to give up. Instead, click Locate to enable us to find the missing media and reunite it with our project.
This opens the Locate files window, with the name of the file we are looking for displayed in the title of this window. (Actually, this is the Media Browser, masquerading as the Locate Files window. Since we use the Media Browser when reviewing media for our projects, we already know how to select media using this.)
See this checkbox at the bottom: Display Only Exact Name Matches? When this is unchecked, all the files in the selected folder are displayed. When this is checked, only the files that exactly match the missing media (based upon the criteria you set previously in the Link Media window) are displayed.
Most of the time I leave this unchecked. But, when I’m in a folder with lots and lots of files, checking this allows me to quickly find the file I want.
NOTE: This checkbox remains checked until you uncheck it.
When you find the missing clip – and I emphasize that you need to find it, Premiere does not search your hard disk for you – select it, then click OK. (The text displayed in Last Path shows you where the media was located when it was last linked in Premiere Pro.)
When missing media is found, the Link Media window puts a checkbox next to the file name. When you are done, click the OK button, and the project is updated with new media connections.